Contact

Compliance Officer
Pamela Pancoast
(650) 604-1284

Publication Procedures: Frequently Asked Questions

What do I do if I have a proposed publication?
There are two separate procedures depending on the type of task you are working on.  For Alternate I tasks, you have to submit two complete sets of the UARC Form 301 and proposed publication: one set sent electronically to the UARC Compliance Officer, and the second set printed out for peer/supervisor/NASA task requestor signatures.  For Alternate II tasks, NASA procedures apply and you should check with your NASA point of contact for the appropriate forms (ask your UARC supervisor if you do not know your NASA P.O.C.).

What if I collaborate on a publication or presentation with a civil servant (e.g. NASA or other federal employee)?
If a civil servant is a co-author, then you need to follow the NASA publication procedures regardless if you work on an Alt I or Alt II task.  In other words, use Alt II publication procedures and all the NASA forms.

Non-Alternate II Tasks

• Download UARC IP Form 301

Export Control

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Frequently Asked Questions

How do I know when I should be concerned about export laws?
Generally, Alternate I tasks do not have export control items, data, or restrictions.  If you are working on an Alternate II task, export controls may apply.  If you are not certain what kind of task(s) you are assigned to, be sure to check with your UARC supervisor.

How do I know if something is export controlled?
A Data Management Resource (DMR) is provided to all UARC task managers detailing specific data handling requirements for each task. In the DMRs certain items/software/data will be identified as "export controlled" and appropriate precautions should be followed.  However, the DMRs may not identify other export controlled materials in your task (NASA doesn't always know what is export controlled), therefore, treat all work under an Alt II task as "export controlled" unless otherwise told by your UARC supervisor.

What about all my other export control questions?
Please see the attached PowerPoint slideshow for more detailed information.  Or contact Pamela Pancoast at 650-604-1284.

Alternate I Tasks
Export control laws do not apply because:

• Work is basic and fundamental research.
• There are no access or foreign national restrictions.
• Work is cleared by NASA for unlimited public release.

Alternate II Tasks
Might include export controlled items

• Export controlled items/data will be identified in the task if known (current export determination not always available)
• In general, foreign nationals are not allowed on task without prior approval and a technology control plan
• Publication/dissemination/release of information restricted by NASA

Conflicts of Interest

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