Payment Data Record (STD 204)

Download Form (Employee)
Download Form (Company)

For receiving reimbursements made payable to vendors, which includes employees or companies, doing business with the UARC. All vendors must complete this form prior to receiving any reimbursements.

Instructions:
Complete form and submit to the UARC Finance office. For assistance with completing the form, please contact the Finance office.

Post Travel Expense Form

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Completion Instructions

For reimbursement of business-related travel expenses.

Instructions:
Original receipts for airfare, rental car, conference registration and lodging, as well as receipts for any other expense for $75 or more must be submitted with the completed Post Travel Expense Form to the UARC Finance office.

Travel Advance Request (TAR)

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For requesting either direct payment or early reimbursement for airline and/or conference.

Instructions:
For the payment to the conference host, please complete the form and attach all pertinent information (website, dollar amount, necessary emails, etc). All TARs must have email travel authorization approvals. Fax all documents to the UARC Finance office at (650) 604-6850.

Mileage Log

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For logging miles driven daily in your personal car. To be used in addition to the Post Travel Expense Form.

Instructions:
An accurately complete form based on actual daily mileage must be attached to the Post Travel Expense Form. Post Travel Expense Form should show only the total amount, not daily charges.

Moving and Relocation

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For reimbursement of moving or relocation expenses, including pre-house hunting and storage charges.

Instructions:
All original receipts and other relevant documentation must be submitted with the Moving/Relocation Form to the UARC Finance office.

Travel Credit Card Application

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For frequent UARC employee travelers who prefer an alternative to using their personal credit card. This card can only be used during business-related travels on reimbursable expenses.

Instructions:
Complete form and submit it to the UARC Finance office.

Reimbursement Form (Direct Pay)

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For payment made for non-inventorial tangible goods, when a purchase order is unavailable or not accepted by the vendor.

Instructions:
Original receipts and all other relevant documentation must be submitted with the Direct Pay Form to the UARC Finance office.

Entertainment

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For reimbursement of meals (breakfast, lunch, dinner, or refreshments other than alcohol), purchased for administrative meetings.

Instructions:
Original itemized receipts and guest list must be provided with the completed form. Please refer to the form for maximum expenditure amounts.

Equipment Purchases (UARC Procurement Form)

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Required for all equipment purchases. Failure to complete this form will delay purchases until all information is provided.

Instructions:
Complete form and submit to the UARC Subcontracting office. For assistance, please contact Pamela Pancoast.

Alternate Time Sheet

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For recording how time is managed, if involved with several different projects.

Instructions:
Completed alternate timesheet should be returned to the UARC Finance office, not the HR office. The standard UARC monthly timesheet should still be returned to the HR office.