Travel Payee Setup Request (204) Travel Advance Request Post Travel Expense Form Mileage Log Moving and Relocation Travel Credit Card Application Trip Report NASA International Business Travel Advance Notice Form Reimbursements Reimbursement Form (Direct Pay) Entertainment Form
For receiving reimbursements made payable to vendors, which includes employees or companies, doing business with the UARC. All vendors must complete this form prior to receiving any reimbursements.
Complete form and submit to the UARC Finance office. For assistance with completing the form, please contact the Finance office.
For reimbursement of business-related travel expenses.
Original receipts for airfare, rental car, conference registration and lodging, as well as receipts for any other expense for $75 or more must be submitted with the completed Post Travel Expense Form to the UARC Finance office.
For requesting either direct payment or early reimbursement for airline and/or conference.
For reimbursement prior to the conference, please complete the form and attach all pertinent information (website, dollar amount, necessary emails, etc). All TARs must have email travel authorization approvals. Fax all documents to the UARC Finance office at (650) 604-6850.
For logging miles driven daily in your personal car. To be used in addition to the Post Travel Expense Form.
An accurately complete form based on actual daily mileage must be attached to the Post Travel Expense Form. Post Travel Expense Form should show only the total amount, not daily charges.
For reimbursement of moving or relocation expenses, including pre-house hunting and storage charges.
All original receipts and other relevant documentation must be submitted with the Moving/Relocation Form to the UARC Finance office.
For frequent UARC employee travelers who prefer an alternative to using their personal credit card. This card can only be used for business-related travel for reimbursable expenses.
Complete form and submit it to the UARC Finance office.
A brief, but detailed trip report of your accomplishments.
Complete form and submit with the Post Travel Expense Form to the UARC Finance Office
All contractors must be documented in country clearance cables to the U.S. State Department, prior to foreign travel. The International Services Office at the NASA Ames Research Center is responsible for the submission and has instituted a specific form for contractors. The traveler must complete the form at least 3 weeks prior to the travel.
For payment made for non-inventorial tangible goods, when a purchase order is unavailable or not accepted by the vendor.
Original receipts and all other relevant documentation must be submitted with the Direct Pay Form to the UARC Finance office.